Information about processing of personal data


according to Art.13 and 14 of Regulation of European Parliament no. 2016/679 (further as „Regulation“) in ProHero held at (further as „Game“)
(further as „Information“)

Full text

1. Who is this information intended for?

that means children, who participate in this game as members of either of the classes of elementary schools registered into the game ProHero (further as „Players“).
Primary school classes registered for ProHero can be found at (further as „Class“ or „School“)
For the player's parents
that means to the legal representatives of Players, i.e.: parents, foster parents, or guardians (further as „Parents“).
This Information is available to Parents at throughout the duration of the Game, alternatively they were invited in advance by the Class Teachers to read it.
To the class teachers
that means to the Class Teachers of the classes that were registered into ProHero (further as „Class Teachers“).
Even the Class Teachers have a special role in the ProHero game, representing the Class as a whole, supporting the Players and communicating with the Game Administrator.

2. Who is the personal data administrator and how to contact him?

The administrator of personal data of the Players and Class Teachers (further as „Participants“) is the one, who is collecting and processing their personal data and is also the game organizer Sport2Life foundation, based in Loretánské náměstí 109/3, 118 00 Prague 1 - Hradčany, IČO: 06807691, registered in the foundation register kept by the Municipal Court in Prague, section N, insert 1585 (further as „Organizer“). The Organizer is represented by the administrator, who manages the Game, assigns tasks, checks the inline Records (see Art. 3), communicates with Class Teachers (futher as „Administrator“).

With respect to personal data, Participants may contact the organizer by writing a letter to the address or by sending an e-mail to Regarding the Game itself, Participants can contact the Administrator directly at

3. What personal data of the Participants is collected and processed by the Organizer and from whom does it obtain it?

O Players: username, password, information about the class and school and metadata of photos (that means when it was captured and it was edited) or other written, sound or video recordings (futher as „Records“), which are submitted by the Player into the Game, and identification of the electronic devices, which are used by the Player while playing (further as „End device“), and if he/she is the qinner of the game, then her/his first name and last name.

Username and password, which are randomly generated by the Administrator, and further processed in an anonymous form (no connection to the Player's first name or last name), are given to the Players by their Class Teacher.

Data about the Players are submitted by the School (which class and school the Player attends) and from the Player herself/himself (metadata of the photos, data about the end devices, first and last name of the winner and substitute).

O Class Teachers: first name, last name, data about the class, school, class teacher, and e-mail address and metadata od the Reconrdings and data about the End Devices. About Class Teachers, the Organizer receives their personal data directly from them.

Identification of the End Devices is done using cookies and Google Analytics services (further as „GA services“). Cookies are files, that the Game website stores in Players' or Class Teachers' End Devices, and they allow the Organizer to use some of their features. The organiser uses only cookies in the Game that are necessary to make the transfer between the Participant and the Organiser on the Game website and to provide the Game service, e.g. they allow the Player to keep his login details for the duration of the Game login so that he does not disconnect from the Game in case of a network outage. The Organizer also uses cookies and the GA Service, which allow it to measure and improve attendance on the Game website. The Organizer does not receive any more data than the above with cookies and GA Services. Setting the GA Services options in Terminal Devices is the responsibility of the Class Teachers as owners of the Google accounts in the End Devices.

Using Records containing any other identification of Participants, especially portrait or information about performance of the individual Players, is strictly prohibited and their insertion into the Game and subsequent publication prevented by the obligatory prior control of the Administrator, who will automatically exclude such a Record from the Game and delete it.

4. For what purpose and under what legal title does the organiser collect and process the personal data of the Participants?

The organiser processes the personal data of Participants in particular to enable participation in the Game, verify fulfilment of the conditions for participation in the Game and hand over the winnings.

  • Examples: Because the Players participate through their Class, the Organizer must know which Class the Player goes to.

  • If the Player is to find a specific location at a specified time and substantiate this by inserting a photo, the Organizer must check by its metadata whether it made it at the specified time and did not use another Player's photo.

  • When the Organizer knows the login name of the Player Who Wins and wants to hand over the winnings, he has to find out who it is.

The provision of personal data is therefore a condition for participation in the Game and its processing by the Organiser is a prerequisite for enabling this service. The legal title is by Regulation the performance of the contract to which the data subject is a party, according to Article 5(1) of the Regulation. 6, par. 1(b).

The data obtained by the GA Cookies or Services is processed by the Organizer to measure attendance, improve and facilitate the Game.

  • Example: The organizer measures the attendance of the Game continuously and, if it finds that more Players are participating at a specific hour, adjusts the Game to operate more smoothly at peak times.

  • Cookies can keep Player's connection to the Game active for the duration of his participation in the Game, if the signal goes out, he doesn't have to log back in.

The organiser further processes the personal data of the Participants, in particular the winners, in particular the winners, in order to promote their activities, sport-oriented competitions, and thereby fulfil their purpose of supporting children and young people's sports and outdoor activities and healthy lifestyles.

  • Example: The organiser continuously promotes the Game on its website and e.g. publishes a record of the award ceremony to the winners on the Game website, its website or social networks to encourage other interested parties to participate. The necessary consent The winner's parents, if necessary, will of course ask in advance.

It also processes them to a limited extent in order to protect their rights and legally protected interests, particularly for the resolution of disputes arising from the Game.

The provision of personal data to the minimum extent required is necessary to fulfil these purposes. The legal title is in all three cases legitimate interest The organiser, where appropriate, to the public pursuant to Article L. 6, par. Regulation (EC)

5. To whom can the Organiser make Participants' personal data available?

Organiser Processes Participant's Personal Dataprimarily by its workers, particularly by the Administrator. In order to enable their supporting role in the Game, he hands them over in a minimal scale and anonymised form. In addition, the organiser's contractors may be involved in their processing, particularly in the field of marketing, in the case of winners such as an external cameraman or photographer. They may be made available to state authorities in the performance of legal duties.

Where appropriate, Participant's personal data may also be made available to other Trustees for the purpose of providing a specific service to the Organiser of the agreed service, e.g. counsel in the event of a Game dispute. The organiser has no intention of providing them to third parties from outside the EU and the EEA.

6. How long does the organiser keep the Participants' data?

Organiser Processes Participant's Personal Data for a maximum of 1 year from the end of the participation of the respective Participant and/or his Class in the Game, for winners, or alternates, until all Game obligations are settled, and for a period of 1 year after all Game-related limitation periods have expired, some for the time necessary to fulfil the organiser's legal, mainly archival, duties.

7. What are your rights as Participants in the processing of personal data?

In relation to the processing of personal data, as Participants or Parents of Players, you have the following rights with respect to their personal data:

(a) right of access: You have the right to obtain confirmation as to whether or not personal data relating to you or the Player of which you are a Parent (hereinafter referred to as ‘Personal Data’) is processed and, if so, the right to access it, the right to related information about it and its processing and all related rights. You have the right to obtain a copy of the personal data processed, the first free of charge and any other, as appropriate, for reasonable administrative costs;

(b) right of correction: You have the right to ask the Organiser to correct or supplement your Personal Data if you consider it inaccurate or incomplete;

(c) right to limit processing: As long as disputes relating to Personal Data are resolved (e.g. on accuracy, on the basis of an objection or a request for restrictions, or to provide them to protect your legal claims), you have the right to limit their processing only in the form of storage. Further, they may be processed only with your consent or for the purpose of determining, exercising or defending legal claims, protecting other persons' rights or the public interest;

(d) the right to erasure: You have the right to require the Organiser to delete the Personal Data in the cases provided for in the Regulation, e.g. where the purpose of processing has ceased to exist, where it is no longer necessary for the purposes laid down, where you revoke the consent given and there is no further reason for processing it, where you successfully object, the processing is unlawful or the law requires the Organiser to do so;

(e) right to object: If the Organiser processes or will process personal data after prior information for the purposes of its legitimate interests (such as direct marketing, protection of its property or defence of its legal claims), you have the right to object. On the basis of an objection, the Organiser does not further process the Personal Data unless it demonstrates compelling legitimate reasons for the processing that outweigh your interests or rights and freedoms. In an objection to processing for the purpose of direct marketing, the processing is abandoned without any further;

(f) right to data portability: If Personal Data is processed in an automated manner, you shall have the right to receive from the Sponsor a statement of the data obtained from you by consent or for the purpose of performance of the contract, in a structured machine-readable format and, where technically feasible, the right to forward it to another controller;

(g) right to file a complaint to the Privacy Office, based Pplk. Sochora 27, 170 00 Praha 7,